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If You Can Dream It, We Will Do It.  

DataHR is functionality within ESS (employee self-service) that enables the creation of forms to facilitate the recording of employee information.    

DataHR combined with ESS and the reporting functionality of DataPay allows for a complete HRIS (human resource information system). DataHR utilises a database identical to the payroll and self-service applications hence providing consistency and workflow across all three facets of our systems. DataHR allows you to fully customise an HR solution to fit your needs no matter how large or small your business is. It is fully scalable and you can build a permissions flexible HR database from scratch, in a manner that is easily maintainable and quick to deploy. 

Our HR solution is also fully integrated with DataHR workflow, which means that HR Administrators can setup form templates, implement a workflow and basically “set and forget”, allowing DataHR to do the work. The foundation of DataHR is the ability to custom build forms and views. The Personal Details page in ESS is actually a DataHR view at Employee level. Views are special in the sense that they are snapshot of data at a point in time and all data on them is shared across our payroll system. 

DataHR is an innovative and flexible HR solution which can be built from a single form to a comprehensive database, and it is intelligent enough to function on its own. With DataHR, you can just sit there and dream the auspicious dream. No longer do you have to get out there and make it happen; DataHR will do the work for you.

Datacom PaySystems  

For the past 3 months we have been continually adding more enhancements to our PaySystems. Below will display a list of what we have done to amplify the system.   

Reports:

• Ability to hide IRD number from payslips 

• Automatically delete archived authorisations older than 2 months

• Company Controls Listing component code order 

• Departmental Cost Report for specific departments needs totals at end for all departments 

• Display holiday anniversary date on the leave balance report 

• GL - new option for “Display Partial Text” length to pick up to the end of the field 

• GL - new GL Component to display total leave liability 

• GL - Accrual file, ability to use a percentage of current values for accruals 

• Option to not show Addresses on Payslips 

• Special leave liability to be shown separately on the “Termination Value Details” in Holiday Register

Report Builder:

• Ability to report on Company Organisation 

• New aggregate functions added to show First, Last or Distinct value in summary

• Report Builder - Ability to do IF & ELSE statements 

• Report Writer - Ability to do calculations on Free Text Fields 

• Report Writer - Custom format field option 

• Report Writer – Display whole field if partial text is longer that total field

EasiPay Online:

• Ability for manager authorisation prior to finalisation of a pay run 

• Benefit Management - Allow default custom benefits for all employees in company

• DataHR Workflow

• DataHR Roles - Implement Security Roles and Organisational Roles 

• DataHR - Search filter for drop down pick list items 

• ESS - Ability to disable leave types so an employee cannot select it  

• ESS - Leave History, add date range search + total taken at bottom 

• Leave Calendar - performance enhancement 

• Remuneration History - Dynamic column state for Summary View and Details Grids 

• View Leave Dates in ESS/online Payslips 

Other Enhancements:

• Ability to Create Payments Instead Of Selecting Payments 

• Ability to do tasking via the custom timesheet / standard timesheet + Reporting  

• Ability to Import New Employee Information from the Timesheet 

• Ability to grant other annual based leave entitlements in weeks using average hours 

• Company Level sorting option required to treat numbers and text differently  

• Enhance existing back pay calculator to be able to create pay packets 

• Optimisation for Employee Group Screen when there is an open pay run 

• Termination Comments box - in the same window as the termination reason 

Should you require further assistance or want to find out more with any of the above enhancements, give us a call on 0800 856 856 and our HelpDesk will be happy to assist. We look forward to the coming year to challenge ourselves yet again by advancing our software with the most innovative and user-friendly solutions.

Business Continuity and Disaster Recovery  

Rather than deal with the cost and complexity of internal business continuity and disaster recovery processes, Datacom has modelled its payroll systems to remove this considerable hassle for our clients.   

With a wealth of knowledge, staff and resources available to us, Datacom provides a solution that is well supported, consistent, and reliable no matter what situation you may be forced to deal with. With all processing, email, and web servers being provided as part of our payroll services not only is your business continuity and disaster recovery processes managed appropriately, we also remove the hassle of software upgrades and compliance processes. Datacom uses a mixture of hardware and our staff to provide a Business Continuity and Disaster Recovery solution.

The Hardware

Datacom houses your payroll information in our Orbit Data Centre located in the North Shore suburb of Albany. This purpose built facility is a new breed of data centre within New Zealand that offers a high level of operational consistency whilst incorporating green technology and sustainable development practices.

Datacom’s payroll servers are run on server blades and Virtual Machine (VM) servers with cold swap blades and backup VM hosts to automatically swap over in the event of a VM host failure. Data on the main processing servers is mirrored within Orbit and a data shipping process ensures a full copy of the database is maintained in our Wellington based Able Smith St Data Centre. In addition, daily backup tapes are made of data and stored in secure offsite storage. In the event that services become unavailable within Orbit, processing will be switched to the Datacom Able Smith St Data Centre.

Orbit offers a tier 3+ level of redundancy within our business processes. An n+2 level of redundancy is provided for heat management, and racks are provided with dual redundant power feeds, an assigned UPS with 8MVA of additional diesel generation, if local power is removed. Datacom’s internal standard for disaster recovery is 15 minutes for a Recovery Point Objective (RPO) and 4 hours or less for a Recovery Time Objective (RTO).

The People

Whilst having information safely stored is a key consideration the ability to use that information properly is paramount. Datacom has two offices in Auckland and Wellington with a mixture of mixture of managerial, consultancy, operations, and payroll knowledge at each site. In the event of a local or geographical disaster that forces the disruption of services in one office the other can act independently and provide a full payroll processing service for both our EasiPay (bureau based) and DataPay (external) clients if a situation required. Operational documents are attached to each client to ensure our clients expectations are meet in the absence of an administrator or executive team.